The e-Invoicing Revolution Is Coming: "MultiPress Is Ready for This Wave of Innovation"

22 Jan 2024

We don’t exaggerate when we say billion of invoices are sent every year in European countries. However, this huge administrative burden can be significantly reduced thanks to digitisation. MultiPress users already know the many benefits of e-invoicing and we are happy to list them all again here.

What is Going On?

In Belgium, there is a preliminary draft law to make electronic invoicing between taxpayers mandatory from 1 January 2026. Electronic invoicing or e-invoicing goes beyond the current practice of e-mail with PDF files or hyperlinks. It involves structured machine-to-machine communication. While this is progressive, the equipment required is challenging for many SMEs and self-employed people. This law is one of many signs that Europe is making the shift towards e-invoicing, and fast!

This law is in line with European Union vision of electronic invoicing. The EU's goal is not only the full automation of creating, sending, transmitting and receiving invoices, but also their smooth processing. Germany, France, Switzerland, Italy and many other European countries have already taken concrete steps to realise this vision.

Print MIS and e-Invoicing: What You Need to Know

A modern MIS system for print media companies should be able to do more than just manage customer data, quotations and orders. For years, MultiPress has anticipated the need to integrate and digitise the entire administrative workflow as well, and has expanded into e-business, transport and logistics, inventory management, production workflows and advanced automation.

In terms of e-invoicing, MultiPress is built up to be powerful in tracking payments, managing purchase invoices and electronic invoicing. These modules are all indispensable for a well-run print business. MultiPress's links to more than 120 accounting and payment software programmes are equally impressive.

In fact, we frequently add new packages at the request of customers and keep the list of links to accounting packages up to date!

E-invoicing in MultiPress: PEPPOL

PEPPOL is like a digital highway that companies and government agencies can use to exchange electronic documents, such as invoices, securely and in a standardised way. The idea is similar to sending an e-mail, but specifically aimed at business documents.

For MultiPress, the integration with PEPPOL means that its system can send and receive electronic invoices according to these standardised rules. This makes it easier to comply with legislation around electronic invoicing and makes communication between companies smoother, even if they use different systems. 

Process Purchase Invoices Automatically

The Scan Sys ImageCapture system in MultiPress makes processing purchase invoices easy, smart and goes far beyond simply converting paper to digital files.

The system not only copies text digitally, it actually understands what is on the invoices. That means less hassle and more accuracy in capturing important data. This makes the approval process a lot easier.

Even better, this easier approval results in faster payments. That means not only cost savings, but also better cash flow. Companies can thus better respond to the rapid changes in today's graphics market, where speed and precision really matter. 

QR codes on invoices

Adding QR codes on invoices, thanks to the Pay integration in MultiPress makes the payment process for customers very straightforward. By integrating Pay into MultiPress, we not only offer many ways to pay online, but also convenient options for post-payment or spread payment. 

With over 50 European payment methods, such as iDEAL, PayPal, Apple Pay and Bancontact, this really puts your customer first when it comes to payment. MultiPress users can now give customers a smooth and flexible payment experience, helping them not only meet, but even exceed their customers' expectations.

This not only helps to complete more transactions, but also strengthens the bond with customers, which is hugely valuable in business today!

Ride the Wave, Choose MultiPress

In the world of rapidly evolving business processes and the upcoming European e-invoicing revolution, being able to ride this wave of innovation is invaluable. MultiPress, with its forward-thinking approach and advanced functionalities, is already at the top of the list for print businesses looking to thrive in these new digital times.

Join the ranks of print companies such as AGG Print, Hubregtse Group and Daddy Kate and contact the MultiPress team today!