Quadraat Grafimedia opted for more time savings and overview

Quadraat Grafimedia is a family-run business in the Netherlands with over 120 years of experience in print media. Once started as a traditional printer, they have since grown into a full-service print media company known for quality and flexibility. And that's where the shoe pinched: to guarantee that flexibility, the administration had to keep up as well. But Quadraat Grafimedia could no longer see the wood for the trees...

Experienced large-format and sign company 

Quadraat Grafimedia is a family-run business in the Netherlands with over 120 years of experience in print media. Once started as a traditional printing company, they have since grown into a full-service print media company known for quality and flexibility. The company offers a very wide range of printing and finishing services: 

• Large format printing: Quadraat Grafimedia uses special UV-resistant inks that are resistant to various weather conditions, so for both indoor and outdoor use. They print on various materials, such as paper, plastic, wood, metal, stone, rubber and textiles.
• Signing & Assembly: The company offers a complete decoration service for shops, business premises and means of transport with items such as displays, facade lettering, banners, flags, printed wallpaper, plastic sheets and stickers.
• Finishing & refinishing: Quadrat offers various finishing and refinement techniques, including folding, creasing, binding, wire-o binding, and more.
• Contour Cutting & Milling: Using a Zünd cutting and milling table, they can cut almost all materials into various shapes.
• Handling & Logistics: In addition to print productions, Quadraat also offers handling services: envelope stuffing, direct mailing, stock management, ...

Quotation and order management used up all the time

Robin Bremer, commercial director at Quadraat Grafimedia testifies: "With our previous MIS system, automation was completely lacking. Drawing up quotations, processing orders and providing the right guidance took a lot of time. This resulted in an overwhelming workload in administration and a lack of overview on the part of management."

After experiencing these challenges with the previous MIS system, it was essential to move to a more advanced and integrated solution, specifically the ERP/MIS software MultiPress. A modern MIS system with automated processes for quotations and order processing significantly reduces the workload offering more overview in the company. Besides major efficiency improvements, the system also offers reporting and analysis functionalities. This gives the company better insight into performance and allows it to proactively respond to opportunities and challenges.

MultiPress for time gain and overview

Quadraat Grafimedia immediately saw the great benefit of a powerful system like MultiPress. The implementation of MultiPress allowed the print company to spend less time on quotation and order management and more on what really matters. MultiPress has since become an indispensable basis for all business processes, offering several advantages:

• Reducing errors: The automation and communication between different systems and machines, such as their accounting software and MultiPress, avoids double entry of customer data, supplier information, prices, etc. Result? The risk of errors is significantly reduced!
• Clear order and quotation management: Every sales team, both inside and outside sales, always gets an up-to-date overview of price calculations and pending quotations. From the moment a request or quotation actually becomes an order, the order can be produced and delivered without further administration, all according to the customer's specifications. With the order management module in MultiPress, all necessary information is up-to-date and always available.
• All company information at hand: With MultiPress's dashboard module, the right company information is available on any device and by the right key people. The dashboard not only helps to keep an eye on business processes, it also sends instant alerts if things go differently than expected.

Robin Bremer confirms: "The MultiPress software package is very user-friendly and the extent to which we can automate our business processes with it gives us great benefits. The implementation has also allowed us to spend more time on better customer service, which can only improve customer satisfaction. We are only too happy to recommend MultiPress and Dataline, thanks in part to their excellent service and support."

MultiPress has clearly proven to be a worthwhile investment with tangible benefits for Quadraat Grafimedia.